Job Description
We are looking for a highly skilled Bookkeeper / Cost Accountant to support our Defense Industrial Base (DIB) prime and subcontractor clients, as well as government customers. This role is essential in ensuring compliance with government regulations, overseeing financial processes, managing contract invoicing, and facilitating successful contract execution and profitability. Additionally, this position will handle payroll processing for company associates.
This is a hybrid role, offering flexibility to work remotely or from the office. The ideal candidate is detail-oriented, highly organized, and thrives in a collaborative environment, working closely with business operations associates, consultants, and the Director of Operations.
### Key Responsibilities
#### Invoicing & Accounts Receivable
- Generate and send accurate invoices, track payment statuses, and manage accounts receivable.
- Identify and report invoice discrepancies or variances.
- Maintain financial transaction records and ensure timely collections.
#### Timekeeping & Payroll Processing
- Ensure associates accurately charge time across contracts.
- Review timesheets for accuracy, completeness, and approvals, coordinating with Operations as needed.
- Manage the timesheet system, including adding/removing associates and assigning charge codes.
- Process payroll by importing timesheet data into QuickBooks.
- Maintain and track straight time and overtime entries while ensuring compliance with state laws.
- Process 401(k) contributions and payroll-related actions.
#### Financial Reporting & Compliance
- Prepare monthly financial statements, including cash flow, income/P&L, and balance sheets.
- Assist in company tax preparations, including payroll and business taxes.
- Monitor and track office expenses, invoices, and payments.
- Support corporate audits and financial reporting requirements.
#### Banking & Expense Management
- Monitor company bank accounts, deposits, and balances, providing regular reports.
- Assist with corporate expense tracking and reconciliations.
- Process and review travel authorizations, per diems, and expense reports for accuracy.
### Required Qualifications
- 8+ years of full-cycle bookkeeping experience, including payroll processing via an external provider.
- Experience managing Firm-Fixed Price (FFP), Time & Materials (T&M), and Cost-Reimbursement (CPFF/CPAF/CPIF) contracts, including invoicing.
- Extensive experience with QuickBooks Desktop Pro, Paychex, and TriNet Payroll Systems.
- Strong knowledge of job costing and compliance with FAR Part 31 for government contracts.
- Proficiency in Microsoft Excel (advanced features) and Microsoft Office Suite (Teams, Word, PowerPoint).
- Understanding of Controlled Unclassified Information (CUI) and Personally Identifiable Information (PII) handling and compliance.
### Preferred Qualifications
- Experience with Hour Timekeeping application (preferred but not required).
- Experience with Divvy's bill expense receipt and credit card tracking application (preferred but not required).
- Advanced knowledge of contract financial management principles and best practices.
- U.S. military veteran preferred but not required.
- Familiarity with state labor laws in New Jersey, Maryland, Virginia, Nevada, California, Illinois, Arizona, or Pennsylvania.
### Benefits
We offer a competitive compensation package and a supportive work environment that encourages professional growth. Benefits include:
- Competitive salary with opportunities for promotion and additional compensation.
- Medical, dental, and vision health benefits.
- Company 401(k) contribution.
- Health savings account.
- Generous paid time off.
- Stipend for residing in a HUBZone location.
- Relocation assistance or small signing bonus, plus performance-based bonuses.
Our company thrives in a welcoming, team-oriented culture where employees are valued and encouraged to achieve their personal and professional goals. If you're looking for a dynamic work environment where your contributions make a real impact, we'd love to hear from you!
Employment Type: Full-Time
Salary: $ 40,000.00 140,000.00 Per Year
Job Tags
Full time, Contract work, For subcontractor, Work at office, Remote work, Relocation package,