Allegria Village is the largest senior living community in the Midwest, nestled on a beautiful 35-acre campus that offers Independent Living, Assisted Living, and Skilled Nursing — all in one location. We are currently seeking an experienced, highly organized Executive Assistant to support our Independent Living Administrator and Resident Services Director.
This is a high-impact role designed for a professional who thrives in a fast-paced, resident-facing environment. The Executive Assistant serves as the first point of contact for residents seeking administrative support — helping resolve concerns efficiently and appropriately. All residents must go through the Executive Assistant before appointments are scheduled with leadership. This is not a social role — discretion, professionalism, and boundary-setting are critical.
Serve as a liaison between residents and leadership, acting as a gatekeeper for both the Independent Living Administrator and the Director of Resident Services.
Field and triage all incoming calls, emails, and in-person requests with professionalism and discretion.
Greet and manage walk-in visitors, ensuring proper access and maintaining an organized, efficient flow of communication.
Resolve resident issues directly when appropriate, escalating only when necessary.
Maintain calendars, coordinate meetings, and support administrative operations for the Independent Living leadership team.
Interact with staff, residents, and families in a courteous, businesslike manner.
3–5 years of Executive Assistant experience in a high-responsibility administrative role.
Strong interpersonal and communication skills, with a firm yet respectful presence.
Experience working in a senior living, healthcare, or hospitality environment is a plus.
Demonstrated ability to maintain confidentiality and manage sensitive information.
Strong organizational and time-management skills; able to juggle multiple priorities.
Proficient in Microsoft Office Suite and other office technology.
A rewarding opportunity to support a mission-driven organization focused on enhancing the lives of seniors.
A collaborative, respectful, and supportive team environment.
Competitive compensation and benefits.
Apply now to be part of something meaningful at Allegria Village.
Help us keep our community running smoothly — with professionalism, compassion, and integrity.